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Tips to make your office space more flexible

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It’s the 21st century, and workplaces need to adopt a more flexible approach to working than the offices of yesteryear in order to flourish. With employees working from home or spending more time out of the office building client relationships, top technology is essential for keeping your staff communicating effectively and working efficiently.

Here are some top bits of tech to ensure your office is flexible:

Good WiFi

We know it sounds obvious, but in a world where so much of our work is conducted online, the first step to becoming a tech-savvy office is to invest in a good business WiFi system. You’ll need a fast, reliable connection to prevent frustrating delays and lag to emails, search engines and other online software.

 

Good WiFi also enables hot-desking; allowing staff to work in various spaces around the office depending on where is more beneficial to them at the time. For example, two members of staff may want to sit next to each other in order to collaborate more effectively on a joint project.

 

Video conferencing software

In an ideal world, we’d know exactly when meetings were going to happen and would have plenty of time to prepare for them. Sadly, that’s not always the way of the world, and businesses sometimes need to be able to hold spur-of-the-moment meetings at the drop of a hat. Any time, any place.

Video conferencing software allows you to do just that. Perhaps an urgent matter has come up, but you have a staff member working from home, or a less-than-local client? No problem. Fire up your video conferencing software and have a meeting as if you were all in the same room.

 

Online storage

Just because a staff member is working from home or is out of the office on business, it doesn’t necessarily mean they won’t need access to certain files or documents. Make sure your employees are always equipped for the job by taking advantage of secure online storage solutions.

Google Drive allows users to store and share files, and work collaboratively on documents, spreadsheets, presentations, drawings, forms, and more, meaning your staff members will always be on the same page, no matter where they are. It also offers apps with offline capabilities if internet access just isn’t an option.

 

Mobile technology

As above, mobile technology enables staff based away from the office to stay connected with those in the office. Smartphones with internet capabilities facilitate email access and the use of project management sites allow staff to flawlessly communicate essential information such as where they’re up to with a task, and what’s still left to be completed.

 

Need some help? Ask an expert.

 

From small jobs to big installations, you’ll often find it’s more cost effective to bring in an expert and get the job done quickly and professionally. From suggesting the equipment you need through to installing it correctly, they will be able to help you at every stage.

We offer free consultations, so get in touch if you’d like some expert device on office technology and how to install it.

 

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